Site Project Secetary Administrator (Agy) (Reading)

Our client a leading building firm with an excellent reputation in their industry are currently looking for a Site Project Secretary Administrator A part time (20hrs per week) temporary role based on site located in Reading Berkshire the job holder will be responsible for all administration duties. Candidates will have had experience in a similar role. The rate of pay is ?10 13 per hour depending on experience Key Responsibilities Answering telephone calls and general reception duties Diary management Arranging meetings (including booking room and making tea &amp coffee as and when required) and taking minutes if necessary Typing letters faxes memos and reports etc Filing of Site Forms &amp Documents in line with Project Filing System Structure Monitoring identification and maintenance of Project Documents and Drawings in line with Drawing Control and Qa Procedures. Electronic preparation of requisitions and completion of Goods Received Notes for authorization Maintain the Project Register of all written Site Instructions issued to subcontractors Maintain a Project Register for site which include Architect s Client s representative instructions Confirmation of Verbal Instructions Architect s Observations Reports and Clerk of Works Directives Preparation of weekly operations schedules and sundry typing requirements Ensuring the Accident book H&amp S Inspection sheets Site Instruction and Works Inspections sheets are completed on site weekly in line with Eh&amp S Procedures. Ensuring the Project Manager s monthly report and the H&amp S Monthly Accident Statistics reports are completed and sent to the Operations Secretary (c o Head Office) on a monthly basis Raising requisitions both electronic and paper based for travel for site based staff &amp forwarding to the Travel Co-coordinator (c o Head Office) to make necessary travel arrangements Photocopying completed contracts three times when received from the Quantity Surveyor and forwarding to Operations Secretary (c o Head Office) for binding. Undertake any other duties within your sphere of knowledge experience or competency as requested. If you could email a copy of your Cv to katie.allen rullion.co.uk by midday Tuesday 5th May at the latest.